Data & Privacy Transparency

PropSweep is designed to be minimal and read-only. Here is exactly what data we access, what we store, and how information flows between your HubSpot portal and PropSweep.

1. What HubSpot Data PropSweep Accesses

PropSweep connects to your HubSpot portal via OAuth and accesses the following data in read-only mode:

  • Property metadata — property names, internal names, field types, property groups, and creation dates across all supported CRM object types (up to 8 standard types plus custom objects on Pro)
  • Aggregated record counts — PropSweep counts how many records have a value for each property to calculate fill rates

What PropSweep does NOT access

  • Individual contact names, email addresses, or phone numbers
  • Company details, deal amounts, or ticket content
  • Any personally identifiable information (PII) from your CRM records
  • Notes, emails, activities, or engagement data
  • Workflow, form, or list configurations

2. What PropSweep Stores

We store

  • Property names and internal identifiers
  • Property types and group names
  • Fill rate percentages (e.g., "0%", "3%", "85%")
  • Property creation dates
  • Timestamps of when scans were run
  • Your HubSpot portal ID (for account association)

We do NOT store

  • Individual contact, company, deal, or ticket records
  • Email addresses, phone numbers, or any PII from your CRM
  • Deal amounts, revenue data, or financial information
  • Ticket content, notes, or conversation history
  • Your CRM record data never leaves HubSpot

3. OAuth Scopes

PropSweep requests only the minimum read-only scopes necessary to perform property audits. No write, update, or delete scopes are requested.

Scope Purpose
crm.objects.contacts.read Count contact records to calculate property fill rates
crm.objects.companies.read Count company records to calculate property fill rates
crm.objects.deals.read Count deal records to calculate property fill rates
crm.objects.tickets.read Count ticket records to calculate property fill rates
crm.schemas.contacts.read Read contact property definitions (names, types, groups)
crm.schemas.companies.read Read company property definitions
crm.schemas.deals.read Read deal property definitions
crm.schemas.tickets.read Read ticket property definitions

4. Data Flow

Here is how data moves between your HubSpot portal and PropSweep:

1.
You authorize PropSweep via HubSpot's OAuth flow (read-only scopes)
2.
PropSweep reads property metadata from HubSpot's API — property names, types, groups, and creation dates
3.
PropSweep counts records per property to compute fill rates — only aggregate counts are used, no individual record data is read
4.
PropSweep stores property names + fill rate percentages
5.
Results are displayed in your browser as a sorted audit report

No data is shared with third parties. PropSweep does not sell, share, or transfer your HubSpot data to any external service.

5. Data Retention & Deletion

  • Active plan: Your latest scan results are retained for the duration of your active Pro Pass
  • Expired plan: After your Pro Pass expires, you return to the free tier and can still view your last scan results
  • Manual deletion: You can request deletion of all your data at any time by emailing [email protected]
  • Uninstall: When you uninstall PropSweep from HubSpot, all stored data associated with your portal is deleted immediately

6. Revoking Access

You can disconnect PropSweep from your HubSpot portal at any time:

  • Go to HubSpot Settings → Integrations → Connected Apps
  • Find PropSweep and click "Uninstall"

Once uninstalled, PropSweep can no longer access your HubSpot data. All stored data is deleted immediately. For step-by-step uninstall instructions, see the setup guide.

If you have questions about your data, contact us at [email protected].